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Second Quarter Monthly Tips for Safety and Risk Management Staff


  • Conduct safety inspections.  
     - Employers should conduct safety inspections to identify any existing hazards that should be corrected. 

     - Inspections can be conducted by internal staff or an outside agency. 

     - Buildings, grounds, equipment, machinery, work practices and conditions should all be inspected. 
  • Document inspections at least semiannually.  
     - Inspectors should document the results and maintain records. 

     - Employers also need to implement a follow-up system for inspection recommendations to ensure that action is taken to remedy any deficiencies. 


  • Identify risks associated with your entity’s summer special events.  
     - Develop a policy for all special events. 

     - Request a certificate of insurance from all vendors. 

     - Allow experienced third-party vendors to handle all alcohol sales. 

     - Become familiar with what is covered and what activities are excluded from your liability policy. 

     - Inspect facilities and sites for hazards and make sure all facilities are handicap-accessible. 

     - Establish an emergency evacuation plan and train all staff and volunteers. 

     - Obtain waivers or pre-event releases from individuals participating in any sporting or participatory event, such as marathons, bike races and parades. 

     - Refer to SC Code Section 23-31-520(a) for legal information on restricting the open carry of a firearm during organized events. 
  • Provide defensive driver training for employees.  
     - Drivers should protect themselves and others when operating a vehicle. 

     - To minimize collisions, drivers should be aware of these behaviors: 
        - Speeding 
        - Yielding the right of way 
        - Driving left of center 
        - Following too closely 


  • Review disaster recovery plans and procedures
     - City and town leaders should designate one individual to be in charge of the municipality's entire emergency management. 

     - Disaster recovery planning should involve developing an emergency action plan focusing on preparedness and a business continuity plan to help restart operations after an emergency. 
  • Review emergency preparedness plans/drills.
     - Occupational Safety and Health Administration standard
    29 CFR 1910.38 details the requirements for an emergency action plan. 

     - The plan can be used for inclement weather, fire, flood, bomb threats or violence in the workplace. 

     - The document should be stored at the workplace and available for employees to review. 

     - All employees should be trained on how to report emergencies and specific individuals should be trained to supervise and coordinate evacuation drills. 

     - The plan should be reviewed regularly and updated as needed.