Reports to the City Manager or the Deputy City Manager, in the absence of the City Manager. Under general supervision, performs responsible administrative, secretarial, and clerical assistance. Work involves providing professional, courteous customer service at all times; performing related duties as assigned; providing administrative and secretarial support to the City Manager; providing administrative and secretarial support to City Council as required; managing the City’s retention schedule of files and records and responding to requests for the same; and publicly noticing all City meeting

• Serves as the Clerk to City Council; attends all regular and special Council meetings and workshops; posts and advertises all Council meetings to City website, electronic sign, and newspaper (when applicable); Prepares and/or composes a variety of documentation such as agendas for meetings, Council meeting packets, public notices, and Council minutes/ordinances /resolutions/proclamations; prepares meeting spaces; plans, orders, and coordinates or picks-up refreshments.

• Serves as custodian of the City’s official records, ensuring the proper indexing, maintenance, filing, safekeeping and destruction of all municipal documents both physical and digital including city ordinances, proclamations, resolutions, agreements/contracts, bid documents, litigation files, subpoenas, and other departments files, reports, and records. • Maintains a calendar, and all physical/digital copies of all departments’ Contracts and Agreements and tracks renewal and expiration dates