Performs records management for the City; Oversee or perform an accurate recording of the Council meetings, including the preparation of minutes in proper legislative terminology; Record, index and file minutes for the public record and distribute information as requested; Maintain City codes, uploading ordinances and resolution of the council and overseeing the codification of ordinances quarterly into the Municipal Code. Perform certification and recording for the City, as required on legal documents and other records, seal and attest by signature on documents, as required;

Prepare and advertise meeting agendas, legal notices of public hearings and special meetings; Perform Notary Public function for office; May be called upon to provide support to other departments, receive requests for records and processes routine requests; Attend Council meetings; serve as city representation at Council meeting in the absence of the City Administrator; Point of contact for citizens seeking to contact the Mayor or City Council; Answers questions and responds to inquiries from the public, other governmental agencies and business contacts and refer to appropriate persons

Provides general customer service, including answering telephone and email, taking messages, and resolving or referring issues to appropriate staff person; Prepare corresponding reports; Manages record keeping procedures and systems, filing, and archiving files, as needed;