Municipal Court Clerk, Town of Swansea
Serves as primary contact for court information and procedures, including answering phone calls, responding to emails and voicemails, and preparing and sending written correspondence on behalf of the municipal court. Drafts and prepares court documents, as needed. Schedules court hearings, meetings, and appointments. Prepares and distributes annual schedule of court hearing dates (the second Thursday of the month at 4 p.m.) and the monthly court docket. Organizes, manages, and retains court records and case files according to federal and state retention requirements.
Receives and processes fees, fines, penalties, and other court payments. Maintains accurate financial records and handles cash, check, and credit card transactions. Prepares daily deposits for bank delivery and monthly revenue remittance reports to State Treasurers Office. Prepares letters for defendants regarding court dispositions. Receives and reviews expungement requests and processes requests as applicable. Submits warrants and paperwork to SCDMV. Receives and collects information on towed vehicles and tow invoices. Identifies unpaid receivables for annual setoff debt collection filing.
Serves as a secondary contact for town-related information, including answering phone calls and directing inquiries to appropriate town staff. Assists staff with filing and researching town records, as needed.
Must be a US citizen, at least 18 years of age, and able to perform all of the essential job functions of the position.
Requires a minimum of a high school diploma or its equivalent. Requires two years of previous experience in a clerical/administrative role and cash handling. Previous Clerk of Court experience, or related legal/court work, is preferred. Active registration as an SC notary public and familiarity with legal terminology and court procedures are pluses. Must attend Municipal Court Clerk Association 101 training and ongoing training offered through the Municipal Association of South Carolina.
Requires excellent communications and customer service skills for daily interactions in person and/or by phone/email with the public, defendants, legal professionals, law enforcement officers, and town staff. Requires ability to deal with diverse populations.
Please review full job description and employment application at https://townofswansea.sc.gov/forms-documents-finance-employment. Submit cover letter, resume, references, and town employment application to Christine Keefer, Town Administrator at keefer.swanseasc@gmail.com.