Verifies purchase orders and incoming invoices for accuracy and completeness, ensuring proper documentation, budget justification, signature authorization, calculations, general ledger coding, and vendor information. Codes invoices received by the Finance department, to include those with multiple purchase orders. Enters accounts payable data into the City’s financial management system accurately and in a timely manner. Ensures invoices are processed within a 30-day turn around Processes direct pay invoices such as membership dues,

registration fees, travel reimbursements, rent payments, and capital project expenses within established timeframes. Manages accounts payable email folders for invoices and correspondents with vendors Finance Department email and acts as a point of contact for electronic inquiries folder, including receipt, status, and verification of invoices and correspondence with payments for vendors and official requests. Processes checks for payment, matches checks with invoices, and maintains copies

for financial records. Monitors outstanding vendor payments; provides notifications and follows up on checks not cleared by the bank or identified as stale during monthly review. Communicates effectively with vendors, City personnel, and elected officials regarding invoices, payments, and general ledger accounts; investigates and resolves discrepancies as needed to ensure timely payment. Reconciles vendor statements and audits vendor files for completeness and accuracy. (Full Job Description will be available during interviews.)