Supports the functions of the mayor and city council; provides support as necessary for administrative staff. Provides clerical support to the West Columbia Safety Committee and the Employee Wellness Committee; maintains all files, records and documents for same. Types and prepares city ordinances, resolutions, proclamations, contracts and agreements for adoption by city council; types correspondence for mayor and city council members.

Attends all city council meetings, public hearings and work sessions; prepares meeting agendas; assists staff in preparing action items and documents for council meetings; transcribes data from digital recordings of council meetings, public hearings, and work sessions to prepare minutes for council’s approval; prepares Council Chambers for meetings. Oversees and preserves bylaws, policies, ordinances, and other legal instruments of the city council; maintains file of documents adopted by city council for codification and maintains official Code of Ordinances book.

Administers records management for city’s official documents; maintains hard and soft copies of city records; prepares documents for digital scanning and indexing for permanent records retention; follows SC State Archives Retention Record Schedule. Coordinates municipal elections with Lexington County Registration and Election Commission; administers candidacy sign up; maintains election files. Manages reservations for the New Brookland Room and the Administrative Conference room; and other facilities as needed.