Reviews incident reports and collision reports for accuracy. Returns reports to supervisors and/or officers for necessary corrections. Provides assistance to police officers in proper completion of incident reports. Provides security of department police records to include adherence to established records retention policy. Prepares correspondences, reports or other materials as assigned by the Chief of Police, Assistant Chief, and patrol officers. Maintains inventory of police department office supplies and printed forms, ordering supplies and forms as needed.

Performs receptionist duties which include answering a 3-line telephone system and giving general information in response to public inquiries. Handles over-the-counter requests for copies of incident and collision reports. Sets up and maintains case files for use by officers in the Municipal and/or General Sessions Court. Pulls case files for officers for use in court. Distributes incoming mail to appropriate police department employees. Prepares purchase orders for department on occasion. Issues Uniform Traffic Summons, parking ticket, and warning ticket books to police officers.

Submits departmental reports to other agencies. Conduct police record checks for individuals, other police agencies, etc. Receive and handling Freedom of Information Act (FOIA) requests for Records Division, submitting to Command Staff for approval, retrieving and making copies of the record, contacting the individual for pickup of material and tracking FOIAs processed. Obtains court dispositions for Municipal Court cases from Clerk of Court. Maintains Petty Cash fund for purchases not covered by purchase order, and tracking those purchases. Performs other general office duties.