Administrative Assistant 3, Town of Summerville
Under general supervision, performs responsible administrative, secretarial, and clerical assistance to ensure effective and efficient department operations. Work involves providing professional, courteous customer service at all times; performing related duties as assigned; providing administrative and secretarial support to the Town Administrator and Assistant Town Administrator; and other duties as required. Provides administrative and secretarial support to the Town Administrator and Assistant Town Administrator by scheduling and coordinating meetings and appointments.
Maintains calendars; researches and compiles information for reports; and composing and/or preparing routine and confidential reports, meeting minutes as requested, and correspondence; etc. Answers the telephone, and provides backup receptionist duties as needed; provides accurate information to callers and/or forwards calls to appropriate personnel; and takes messages as needed. Composes, prepares, types, copies, files, processes, mails, and/or transmits various form, records, reports, notices, memos, correspondence, and other documents. Greets and assists office visitors.
Receives, researches, and responds to inquiries, request for assistance, and concerns from other departments, outside agencies, and the public. Prepares packets for and attends meetings as assigned; prepares and distributes meeting minutes. Assists in planning/coordination of various Town meetings, events, and functions. Orders and maintains adequate inventory of supplies and forms. Attends training, meetings, seminars, and/or workshops to enhance job knowledge and skills. Receive and review a variety of reports and records (i.e. electronic mail, telephone calls and messages.
Requires an Associate’s degree supplemented by three to five years’ experience in an administrative support position, government experience valued, with one year at an executive level with public contact; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. A Bachelor’ degree is preferred.
Knowledge of the general office operations, functions, and procedures. Knowledge of how to estimate time, materials and supplies required to complete various routine activities. Knowledge of how to operate a variety of equipment and machines (such as a computer, calculator, etc.). Knowledge of computer applications and the utilization of such in completing related tasks. Skill in administration, organization, secretarial work, customer service, and clerical work. Ability to use independent judgment to perform tasks in routing and non-routine situations, which occur.
Ability to communicate effectively with others both in person and over the telephone in a clear and concise manner. Ability to compile, organize, prepare, and maintain an assortment of records, reports, and related information. Ability to comprehend, interpret, and apply regulations, procedures, and office operations. Ability to read, understand and complete written requests and work assignments in a timely fashion. Ability to learn and apply new skills needed in order to promote efficient completion of duties. Ability to offer assistance to co-workers as necessary.
Access the job posting for this position by going to the Town of Summerville website at www.summervillesc.gov and clicking on the 'Jobs' icon. Find the Administrative Assistant 3 posting among the list of open Town jobs and select it. There will be an 'Apply' button within the posting that you can click and it will lead you through the application process.