End of the year to-dos

File Local Government Finance Report with the SC Budget and Control Board.
The deadline for filing the FY2013 report is January 15. Cities that do not submit the information by the deadline will have 10 percent of the current year's distributions from the State Treasurers Office due to the city withheld until they send in the LGF Report. Submit information online at

Set, approve and post 2014 council meeting dates.
State law (Section 5-7-250) requires all local governments give written public notice of their regular meetings at the beginning of each calendar year. The notice must include the dates, times and places of meetings. Written public notice must include, but need not be limited to, posting a copy of the notice at the principal office of the public body holding the meeting or, if no such office exists, at the building in which the meeting is to be held.

Review and update contact information.
Access the Association's Municipal Information Dashboard on the Association's website. Only city clerks or a designated representative can review, update and certify the information. The Association relies on the information to communicate on issues important to cities and towns. The information is printed in the annual "South Carolina Municipal Officials and Legislative Directory" and appears in the Association's online municipal directory.

Gather information for Statement of Economic Interests.
While not due until April 15, information supplied on the SEI is based on the previous calendar year. All municipal elected officials, candidates for municipal office, chief administrative officers (regardless of the name of the position, including city administrators or city managers, chief financial and procurement officers-or similarly titled positions) must file an annual Statement of Economic Interests with the State Ethics Commission. Failing to file or intentionally misrepresenting information is a misdemeanor and could result in a fine, jail time or both.

Review insurance schedules.
For property and liability insurance, review all covered exposures including the list of buildings and contents, number of reported law enforcement officers, inland marine items and scheduled vehicles. For workers compensation insurance, closely monitor the breakdown of payroll by payroll classification codes. Be sure to request valid certificates of insurance from subcontractors.