2016 Annual Meeting

Make plans now to attend

Charleston will once again host the Municipal Association’s Annual Meeting on July 14 -17 at the Charleston Place Hotel. As it has in recent years, the Association will use its in-house registration/reservation process to ensure municipal officials receive priority for hotel reservations.

The online process involves scheduled phone appointments on June 1 and 2 for municipal representatives to make hotel reservations and register municipal attendees for the meeting.

The Association will conduct a drawing on May 19 to determine the order of these appointments. To participate in the drawing, each municipality must select a representative (only one per city/town). The representative must register online by May 17 for the drawing.

Municipal representatives will receive a confirmation acknowledging their entry into the drawing. Following the drawing on May 19, Association staff will notify representatives of their appointment time and will post all appointment times on the Association’s website.

During the 30-minute scheduled phone appointments on June 1 and 2, an Association staff member will call the city representative and assist in making online registrations/reservations for all the elected officials and staff from the municipality who will be attending the meeting. Municipal Association staff will allow the representative to register only municipal elected officials and employees during the appointment.

To complete the registration/reservation process, the representative must have a Visa or MasterCard with a sufficient credit limit and per transaction limit to pay for the registrations and hotel deposits. Nonrefundable hotel deposits and registration fees are collected during the reservation process.

The designated representative must also have completed registration forms, including both housing and meal ticket requests, for each person being registered.

Reservations must be made using the Association’s online registration system.

​Important Annual Meeting Dates ​
​April 22 ​Online registration for the appointment drawing opens
​April 22 ​Agenda and registration information posted online
​May 6 ​Registration brochures with meeting agenda mailed
​May 17 ​Deadline to register for the appointment times drawing
​May 19 ​Drawing for appointment times and results posted to
​June 1-2 ​Online registration process for cities with appointments
​June 3 ​Online registration opens for cities without appointments and nonmunicipal officials
​June 8 ​Hotel reservation deadline
​June 27 ​Meeting registration deadline
​July 14-17​Annual Meeting