Deputy Clerk of Council - General Government, Town of Mount Pleasant
The Deputy Clerk provides administrative support to the mayor, prepares agendas, attends meetings and records minutes. Provides coverage and administrative support to other management as requested.
Serves as administrative assistant to the mayor by scheduling calendar appointments, tracking board appointments and assists in meeting preparation, prepares correspondence and proclamations. Serves as back-up when the Clerk of Council is out of the office. Prepares for committee and board meetings by submitting room set-up work orders and SysAid requests for AV requirements; attends committee and board meetings as necessary. Takes dictation and records and/or transcribes correspondence, statements, meeting minutes, or other information and distributes appropriately.
Organizes and implements procedures for recording and filing various administrative forms, reports, agenda items and meeting requirements. Receives and copies all types of documents and correspondence. Screens telephone calls, mail, and other communications and initiates appropriate action/response.
Types, composes, edits, or proofreads letters, meeting agenda, memoranda, and other correspondence on behalf of mayor. Completes, enters, and/or processes a variety of documentation associated with department operations within designated timeframes and per established procedures, including purchase requisitions, purchase orders, invoices, supply and equipment orders, budget documents and financial records, various applications, etc.
Types, prepares, proofreads, and/or completes various forms, reports, correspondence, presentations, lists, logs, notices, schedules, contracts, agreements, statistical reports, incident/accident reports, inventory records, budget reports, charts, graphs, spreadsheets, or other documents. Maintains and updates calendar and schedule of activities, including scheduling and confirming appointments, meetings, interviews, conferences, training sessions, or other department activities.
Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff. Assists with budget preparation and administration, including compiling budget documents and records, tracking revenue and expenditures, monitoring account balances, etc. Maintains file system of various files/records and conducts records maintenance activities in compliance with guidelines governing record retention.
Min Hiring Rate: $25.38
Please visit the Town's website for more details and to apply.