The Municipal Association’s Annual Meeting will be held July 20 - 23 at Marriott Hilton Head Island. The Association will again use a registration/housing reservation process to ensure municipal officials receive priority for hotel reservations.
A drawing will be held on May 22 to determine the order of appointments for municipalities to make hotel reservations. To participate in the drawing, each municipality must select one representative to register all of its officials. The representative must register online by May 19 for the drawing.
This year, the appointments for municipal representatives to register their officials will be spread over three days. A limited number of appointments will be scheduled on Friday, June 2. The online registration system will be locked down on Saturday and Sunday. Appointments will resume on Monday, June 5, and Tuesday, June 6.
During the online process, municipal representatives will make hotel reservations and register municipal attendees for the meeting using a Visa or MasterCard with a sufficient credit limit and per transaction limit. Nonrefundable hotel deposits and registration fees are collected during the registration process.
After the drawing on May 22, Association staff will notify representatives of their appointment time and will post all appointment times at www.masc.sc.
During the 30-minute scheduled phone appointments on June 2, 5 and 6, an Association staff member will call the city representative to initiate the online registration/reservation process. The representative can only register municipal officials from his city during the appointment. The designated representative must have completed registration forms in hand, including housing and meal ticket requests, for each person being registered during the call.
Key Annual Meeting Dates
April 11 - Agenda and registration information posted online.
April 12 - Registration brochures with meeting agenda mailed.
April 24 - Online registration for the appointment drawing opens.
May 19 - Deadline to register for the appointment times drawing.
May 22 - Drawing for appointment times and results posted to www.masc.sc.
June 2, 5 and 6 - Online registration process for cities with appointments.
June 7 - Online registration opens for cities without appointments and non-municipal officials.
June 15 - Hotel reservation deadline
July 5 - Meeting registration deadline.
July 20 - 23 - Annual Meeting.